Digital maintenance is often associated with software, sensors, or mobile solutions. In practice, however, it becomes clear that the key to success lies not in the technology itself, but in the underlying structure. A consistent, integrated plant structure is the foundation upon which digital systems can function effectively in the first place.
Why Structure Matters
Process plants generate large amounts of information throughout their entire lifecycle—ranging from technical documents to maintenance and operational data. Without a clear structure, there is no clear correspondence between plants, components, and documents.
The result: significant coordination efforts, lengthy search times, and limited data usability. Digital systems cannot compensate for these shortcomings; rather, they highlight them. Only a well-organized asset structure can lay the groundwork for transparency, traceability, and efficient processes.
Asset Identification as a Foundation: KKS and RDSPP
Unique asset identifiers are key to systematically linking information—from maintenance histories and documents to fault data.
Proven systems such as KKS (Power Plant Designation System) and RDSPP (Reference Designation System for Power Plants) enable a consistent structuring of plant objects. They ensure that different disciplines—from engineering to maintenance—can work from the same data source. What matters most is not so much the choice of system, but rather its consistent application across all systems.
Document structure in accordance with DIN 61355
Technical documents are a key component of any facility. However, without a clear structure, they quickly lose their value: version control becomes unclear, connections are lost, and information is difficult to find.
DIN 61355 establishes a standardized framework for this purpose. When combined with asset tagging, this creates a consistent structure in which documents are clearly assigned to specific assets and can be used directly in day-to-day operations.
Structure throughout the entire lifecycle
Facilities are constantly evolving—from planning and operation to modifications or decommissioning. A consistent structure ensures that information is preserved and traceable throughout all phases.
It serves as the connecting link between various systems such as CAE, DMS, ERP, and CMMS, and acts as a central “single source of truth” for all asset-related information.
Structured maintenance planning
A maintenance-oriented system structure makes it possible to tailor measures to specific assets. This provides transparency regarding effort, costs, and downtime.
At the same time, critical plant components can be identified and given priority. Digital maintenance systems use this structure to manage maintenance intervals in a differentiated manner, evaluate condition data, and systematically analyze malfunctions. Without a structured foundation, this potential remains untapped.
Conclusion
Digital maintenance doesn’t start with software, but with structure. A consistent plant hierarchy, clear identification systems such as KKS or RDSPP, and a document structure compliant with DIN 61355 together form the foundation for sustainable digitalization. If you want to minimize downtime, create transparency, and make maintenance predictable, you don’t start with tools—you start by asking how your own plant is structured.
