Effortlessly record working times and assign them to projects with AXAVIA's time tracking tool. Via desktop, web, app and terminal.
Work and project time recording
How do you record your working hours?
On the one hand, every employer is obliged to document the working hours of employees and, on the other hand, the recording of working hours is a prerequisite for the accurate accounting and post-calculation of orders.
You define your budget of hours for the relevant order or project and monitor your specifications. The recorded hours are assigned to the respective cost object with a cost element. This gives you an optimal basis for an accurate post-calculation.
With AXAVIAtime you can record working times easily and quickly - with just one click you start, stop or pause your time recording. This not only saves valuable time, but also money and nerves. Relevant information such as overtime or remaining vacation is automatically evaluated by the time recording software. Furthermore, with AXAVIAtime you no longer have to worry about labor law regulations or holidays. You pass on the monthly report with the overtime evaluation to payroll accounting.
- Master data management
- Work and project time recording
- Overtime and lump sums
- SEG - Allowances
- Readiness
- Home Office
- Substitute rest periods
- Quarantine
- Vacation planning
- Duty scheduling
- Travel planning
- via desktop, web, app and terminal
Smart. Fast. Simple. AXAVIAtime makes your work and project time recording much easier. Use the potential of AXAVIAtime to drive digitalization in your company.
Get our 9 tips for choosing your perfect time and attendance system now.
Master data management
Working time models
The working time model defines the working hours of the employees. The working time model is the basis for the settlement of working hours. In addition to the daily working hours, breaks, overtime and extra hours as well as overtime bonuses are defined.
- Day-based working time model
- Overtime and overtime
- Surcharge information
Employee master data
The necessary master data is stored for each employee. In addition to general data such as name, insurance number or date of birth, all contract-relevant data such as start of contract,
weekly hours, vacation days, overtime allowance, classification or salary are included. The employee is assigned a user account for access to AXAVIAseries and a working time model is defined for working time accounting. The employee data can be output as a report in the form of an employee master data sheet.
Time accounts / cost type
To differentiate the activities, time accounts can be defined by which the cost type is determined.
Holiday calendar
Store the holidays via a calendar, which regulates the working time for these days accordingly.
Record working time quickly and accurately
With AXAVIAtime you can record working times easily and quickly - with just one click you start, stop or pause your time recording. This not only saves valuable time, but also money and nerves.
Relevant information such as overtime or remaining vacation is automatically evaluated by the time recording software. Furthermore, with AXAVIAtime you no longer have to worry about labor law regulations or holidays. AXAVIAtime takes care of all this for you from now on.
And the best thing about it: The recorded working times can be transmitted directly to payroll accounting. So that you have more time for the important things again in the future
Time recording with terminals of your choice
AXAVIA offers the possibility to make time recording entries on the go. No matter if in the office, at the customer or in the home office. With AXAVIAtime you can make your time recording entries via desktop, web, app or by means of a terminal. You choose which time recording system is best for you!
In cooperation with our partner Datafox, AXAVIA has developed a very flexible and universally applicable electronic time recording system. The data is entered directly into the easy-to-use Datafox terminal and transmitted to AXAVIAseries. It is also possible to work with bar codes or RFID cards or chips. Due to the integrated GMS module, the terminal can be used not only in the company itself, but also on the road or, for example, from a construction site. The data is transmitted wirelessly.
Effortlessly record, evaluate and directly invoice project times
With AXAVIA's time tracking tool you can effortlessly assign your worked hours to customers or projects. Consequently, projects can be calculated, billed and recalculated exactly and you can see at a click whether your projects are economically successful. A clear graphical evaluation ensures that you always have an overview. In addition, travel and expense reports provide the necessary cost transparency. Tax-privileged daily rates and accounting modalities are stored accordingly.
AXAVIA's Time Tracking feature also offers the possibility to stop your working hours live while you are working on your customer projects.
The highlight: All recorded times can be easily billed to customers.
The recorded project times are used accordingly in the further modules:
- Time tracking statistics
- Post-calculation on the order with the concrete booked hours
- Target/actual comparison on the task for status tracking in project management
Surcharges and lump sums
Also record your bonuses and flat rates as part of time recording.
On the one hand, these result from your working time model in combination with the working hours such as overtime or ZA hours. On the other hand, you record them additionally in the context of time recording such as home office or standby.
- Overtime
- Overtime (0%, 50%, 65%, 75%, 100%)
- SEG surcharges (construction site, underground, altitude, fecal, night).
- Separation allowance
- Readiness
- Substitute rest periods
- Home Office
- Quarantine
Vacation and absence recording
Put an end to time-consuming vacation applications. With AXAVIAtime the vacation administration can be handled not only online but also fast and uncomplicated in the future. With just one click each employee can submit vacation requests, which can then be approved or rejected directly by the supervisor. The same applies to time off in lieu and other absences. It is especially practical that with AXAVIAtime vacation and time off days are calculated automatically and supervisors thus always have an overview of the workforce.
The basis for the time recording is the respective calendar of the employee, where especially the holidays are considered accordingly. Both vacation days and sick days are recorded in the time records and taken into account for various evaluations.
- Consideration of holidays (can be different per employee)
- Vacation recording
- Recording sick days
- Calculation of aliquot vacation entitlement
Easily account for travel costs and expenses
In addition to the recording of working hours AXAVIAtime offers the possibility to settle travel costs and expenses quickly and without problems. Thanks to AXAVIAtime tax-relevant daily rates and accounting modalities no longer have to be calculated laboriously, but are stored accordingly and are thus automatically taken into account by the software. For more comfort and transparency in your projects.
The travel expense report takes into account the respective valid stored tax-privileged per diem rates and settlement modalities and thus enables a simplification and standardization of the settlement.
- Duration, aim and purpose
- Car and mileage
- Flat rate for overnight stay and breakfast deduction
- Cost unit assignment
- Travel Expense Report
In addition to travel expenses, you can also easily record your expenses with amount, purpose and cost center and automatically receive the necessary report for accounting at the end of the month.
- Expense entries
- Purpose
- Amount and tip
- Cost unit assignment
- Expense Report
The settlement of travel costs and expenses represents the basis for payroll accounting and are taken into account in the post-calculation of an order.
Statistics & Evaluations
Use the various possibilities to evaluate your data via statistics and reports.
The time recording software of AXAVIA
offers you
AXAVIAtime
With AXAVIAtime you can record and document your working times quickly and efficiently.
Time recording with terminals of your choice
You can record your times conveniently via desktop, web and app. The AXAVIAtime Terminal and the DataFox Connector also support you if required.
Connection to external ERP and payroll
If AXAVIA Time Recording is used without further AXAVIA modules, the data of the time recording can of course be used in further applications.
AXAVIA already provides a number of calculations. However, in many cases very specific calculations are needed, which can only be made within payroll accounting. For this case we export the time bookings to payroll and there the concrete calculations for overtime, overtime, payout amounts,... are calculated. Any required results such as hourly balance due to payout can then be imported again.
